What is a Notary Public? A notary public is a civil servant who acts as a legal and state-authorized witness for various purposes, typically when legal documents are signed. A notary public goes through training and has to take an oath of office just like other civil servants. Notaries are trusted people who witness document signings, verify the identity of the person or people signing a document and serve as a key element in deterring fraud. They can work at home, from their own office or for an employer in a wide variety of career fields from banking to real estate.
IMPORTANT: According to the American Society of Notaries, “The ‘golden rule‘’ of every notarial act, whether it is paper-based or electronic, is the physical presence of the signer before the notary. A notary’s ability to fully evaluate a document signer’s identification, basic understanding of the transaction and free will would be diminished by any condition other than physical presence of the signer. No alternative, such as an audio/video connection, can provide the notary with full sensory experience that physical, personal presence allows.
Maintaining Proper Records. Each state has its own laws regarding which records a notary public must keep. Typically, some type of record book must be maintained on each transaction, and the contents of this book must be open for public record. For example, Texas requires each notary public to detail the date of each item notarized, the date the item was notarized, the name and address of the signer, the means by which the notary verified the signer's identity, whether the notary personally knows the signer, the name and address of the grantee, the name of the original grantee if land is changing hands, and a brief description of what's being notarized.
10 Guiding Principles by The NNA
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What is a Notary Public A notary public is a civil servant who acts as a legal and state-authorized witness for various purposes, typically when legal documents are signed. A notary public goes through training...
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